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Frequently Asked Questions - Applying for a role and information about the recruitment process

  1. Where can I find out more information about the benefits of working for York St John University?
  2. Where can I learn more about the initiatives York St John University offers in support of equality and diversity?
  3. Why do I have to register my details in order to apply for a job?
  4. Can I submit a CV instead of completing an application form?
  5. Is the application form available in an alternative format?
  6. I have some questions about the role, is it possible to speak to somebody before submitting my application?
  7. If a full time vacancy is advertised, will employment on a part time basis be considered?
  8. Are you able to offer me any advice about how to submit a suitable application?
  9. Who should I provide as my referees?
  10. What is the Equal Opportunities section of the application form used for?
  11. How does York St John University protect my information?
  12. What time does my application need to be submitted by on the closing date?
  13. I have made some errors on my application form - how can I correct them?
  14. Can you tell me if you have received my application?
  15. How soon will I be notified of the outcome of my application?
  16. I am applying for more than one job, do I need to fill out a separate application form?
  17. What will the recruitment process entail?
  18. Are there any parking spaces available onsite when I attend my interview?
  19. Is it possible to obtain any feedback regarding my application?
  20. I am interested in working at York St John but none of the current vacancies are of interest. Is there a way I can be alerted to job opportunities?

  1. Where can I find out more information about the benefits of working for York St John University?

    Staff members at York St John University are eligible to an excellent benefits package.  Further details regarding this can be viewed here.

  2. Where can I learn more about the initiatives York St John University offers in support of equality and diversity?

    York St John University is dedicated to providing an inclusive, accessible and welcoming environment which supports a diverse and culturally rich community. Details of our wide range of initiatives in support of this can be viewed here.

  3. Why do I have to register my details in order to apply for a job?

    Registration ensures that site users are aware of the Terms Of Use for the website and it also provides access to a personalised area of the website, 'My Applications', which enables you to easily manage your application with the University.

    Through 'My Applications' -

    • Submitted applications are automatically saved and are available for printing.
       
    • You can monitor the progress of your application.
       
    • Once you have submitted your first application, it becomes available to re-use as a basis for future applications, which means that you will not need to re-enter all of your information again. 

    All information is held securely and cannot be viewed by the University until you have submitted your application.

  4. Can I submit a CV instead of completing an application form?

    We do not accept CVs in place of the application form.  We ask candidates to complete an application form which includes questions that are bespoke to the role. Your answers to these questions enable us to undertake a robust and consistent shortlisting exercise, and assess the extent to which you meet the specific requirements for the role.  We do however offer the option for you to upload a CV as supplementary information if applying for an academic role.

  5. Is the application form available in an alternative format?

    If you have specific requirements related to a disability, we welcome the opportunity to provide you with full job details and an application form in an alternative format.  If you have a requirement for this then please do not hesitate to contact the Resourcing and Onboarding Team via email at vacancies@yorksj.ac.uk or call 01904 876619, providing details of the format you require.

  6. I have some questions about the role, is it possible to speak to somebody before submitting my application?

    We welcome queries regarding the vacancy or more general aspects of the recruitment process.  Sometimes the advert may include contact details for informal queries.  If these are not available please do not hesitate to contact vacancies@yorksj.ac.uk  or call 01904 876619 / 01904 876196, where the Resourcing and Onboarding Team will be happy to assist and refer your query to a contact who can provide role specific information where appropriate.

  7. If a full time vacancy is advertised, will employment on a part time basis be considered?

    As part of our commitment to providing an inclusive working environment, consideration is given to all requests for job share or flexible working arrangements.

  8. Are you able to offer me any advice about how to submit a suitable application?

    We have produced a guidance document for candidates which provides lots of helpful information to assist you in submitting an application that fully reflects what you are able to bring to the role.  This is available to view here.

  9. Who should I provide as my referees?

    Your referees must be able to assess your suitability for the post.  

    One of the nominated referees must be a manager from your current or most recent employment. If the manager no longer works at the organisation please provide the details of the company's HR department / the company manager. 

    If you have just completed full-time education, your course tutor, or other academic staff member familiar with your work, could be selected. 

    Please provide a personal referee to cover any recent gaps in employment / education.  Family members or personal friends should not be named as referees.

  10. What is the Equal Opportunities section of the application form used for?

    York St John University is dedicated to providing an inclusive, accessible and welcoming environment which supports a diverse and culturally rich community. The information gathered in the Equal Opportunities section of the form is used to assist us in monitoring the effectiveness of our Equal Opportunities policy. The information collected will be stored and processed in accordance with data protection principles for the purpose of preparing anonymised statistical reports.  The information is only accessible to HR and will not be made available to the selection panel or Line Manager, or used in any part of the recruitment decision making process.  Before registering and submitting an application all candidates will be asked to signify that they agree to our terms of use, which outlines in detail how we protect your data.

    Further information regarding our Equality and Diversity practices can be found here.

  11. How does York St John University protect my information?

    The information contained in your application is handled in compliance with the General Data Protection Regulations 2018.  When registering and at the point of submitting an application you will be asked to read and signify your acceptance of the details outlined in our applicant terms and conditions.

  12. What time does my application need to be submitted by on the closing date?

    Applications must be submitted by midnight on the closing date unless otherwise stated in the advert.

  13. I have made some errors on my application form - how can I correct them?

    Once you have submitted your application form online it is possible to change your contact details by logging into your account and selecting 'Account settings'. 

    Unfortunately it is not possible to amend any other details included within your application.  If you would like any advice regarding errors that have been made within the application form please email vacancies@yorksj.ac.uk.  

  14. Can you tell me if you have received my application?

    Once we receive your online application you will be sent an email to confirm receipt.  If you do not receive email confirmation please contact vacancies@yorksj.ac.uk and we will check whether your application has been received.  

  15. How soon will I be notified of the outcome of my application?

    We understand that candidates are keen to learn the outcome of their application at the earliest possible time and we aim to provide an update as soon as possible. We notify all candidates, successful and unsuccessful, and aim to do this within one week of the closing date.

    In exceptional circumstances where the shortlisting process takes longer than expected, candidates will be contacted to notify them of the anticipated time-frames.

  16. I am applying for more than one job, do I need to fill out a separate application form?

    The system allows you to have only one pending (incomplete) application at a time, although once submitted you can apply for other vacancies.  This means that you can be considered for multiple vacancies at the same time. 

    You must please ensure that you complete a separate online application form for each vacancy.  For ease, the information you provided within previous applications relating to your personal details, education/training and referees will be saved for one year. This enables you to carry this information over to subsequent applications without needing to populate the information again, and complete only the supporting statements relevant to the role you are applying for.

  17. What will the recruitment process entail?

    The recruitment process for all vacancies begins with a shortlisting exercise where the panel will review your application to assess how fully you meet the requirements of the role.

    If your application is successful at the shortlisting stage, you will be invited to attend an interview, where we can get to know you and learn about the skills and any experience you have in more detail.  The interview is also a great opportunity for you to ask us any questions in relation to the role or about York St John University more generally.  Often the interview will include a tour of our campus enabling you to see the environment in which you would be working.

    For some roles the recruitment process may involve an additional exercise, such as a presentation or assessment. We always notify you of this in advance so that you are able to prepare.

    The panel would use the evidence obtained through the interview and any additional exercises to identify the successful candidate.  The successful candidate would then be offered the role subject to a number of pre-employment checks. 

  18. Are there any parking spaces available onsite when I attend my interview?

    York Campus

    As we are a city centre campus, there is no parking onsite except for a number of accessible spaces for blue badge holders. There are also 13 accessible bays for blue badge holders at Union Terrace Car Park (YO31 7ES), which is a short distance from our Lord Mayors Walk Campus.

    Further information regarding car parking for visitors within a close proximity to the York campus can be found here.

    London Campus

    Unfortunately we do not have any parking available at our London campus, however blue badge holders can park if they wish on the yellow line outside campus for a maximum of three hours. The blue badge and a time sheet showing the time that the car was originally parked must be displayed in the windscreen. 

  19. Is it possible to obtain any feedback regarding my application?

    Due to the volume of applications received, we are unable to offer feedback at the shortlisting stage of the recruitment process unfortunately.  We do however offer feedback to candidates who attend an interview.  Instructions on how to request feedback would be included in your interview outcome email.

  20. I am interested in working at York St John but none of the current vacancies are of interest. Is there a way I can be alerted to job opportunities?

    We are delighted that you would like to work at York St John University and would like to keep in touch with you regarding future opportunities as they arise.

    There are two ways in which you can register your interest, they are both absolutely free and you can choose whether to subscribe or unsubscribe at any time.

    1. Jobs by E-mail will notify you of suitable vacancies on a daily or weekly basis.
       
    2. RSS, this service enables you to subscribe to automatic updates via your web browser and choose whether you would like to be updated about jobs of a particular type or working at a particular campus . (More information on RSS technology can be found here)


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