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Frequently Asked Questions - Applications

  1. I am applying for more than one job, do I need to fill out a separate application form?
  2. Can you tell me if you have received my application?
  3. I have made some mistakes on my application form - how can I correct them?
  4. Who should I provide as my referees?
  5. How long will I have to wait to find out if my application is successful?
  6. Can you send me a paper application pack?
  7. What is the Equal Opportunities Form used for?
  8. How do we protect your information?
  9. Why do I have to register my details in order to apply for a job?
  10. Why do I have to fill in an application form?
  11. I am interested in working in the University but none of the current vacancies are of interest. Is there a way I can be alerted to job opportunities?
  12. Can I submit a CV instead of completing an application form?
  13. What time does my application need to be submitted by?

  1. I am applying for more than one job, do I need to fill out a separate application form?

    For every post advertised you must ensure that you complete a separate online application form. You cannot use one online application form to apply for more than one job. Information related to personal details, eduction/training and referees will be saved for you to resubmit or amend to suit subsequent applications.

  2. Can you tell me if you have received my application?

    Once we receive your application online we will send you an email to confirm receipt. 

  3. I have made some mistakes on my application form - how can I correct them?

    Unfortunately, once you have submitted your application form online you cannot change your details. 

  4. Who should I provide as my referees?

    Your referees must be able to assess your suitability for the post.  

    One of the nominated referees should be a manager from your current or most recent employment. If you have just completed full-time education, your course tutor, or other academic staff member familiar with your work, could be selected. Family members or personal friends should not be named as referees.

  5. How long will I have to wait to find out if my application is successful?

    The time that we will take to respond to candidates will vary from post to post depending on how many applications we receive. However, all candidates will be notified as to the outcome of their application within a few weeks of the closing date.

    In exceptional circumstances where the shortlisting process takes longer than expected, candidates will be contacted.

  6. Can you send me a paper application pack?

    Candidates should please submit an online application via our system.  If however, you have specific requirements related to a disability, we welcome the opportunity to provide you with full job details and an application form in alternative formats.  If you have a requirement for this then please do not hesitate to contact the Resourcing and Onboarding Team via email at vacancies@yorksj.ac.uk or call 01904 876619. Please provide details of the format you require.

  7. What is the Equal Opportunities Form used for?

    York St John University is dedicated to providing an inclusive, accessible and welcoming environment which supports a diverse and culturally rich community. The information gathered in the Equal Opportunities section of the form is used to assist us in monitoring the effectiveness of our Equal Opportunities policy. The information collected will be stored and processed in accordance with data protection principles for the purpose of preparing anonymised statistical reports.  The information is only accessible to HR and will not be made available to the selection panel or Line Manager, or used in any part of the recruitment decision making process.  Before registering and submitting an application all candidates will be asked to signify that they agree to our terms of use, which outlines in detail how we protect your data.

    Further information regarding our Equality and Diversity practices can be found here.

  8. How do we protect your information?

    The information contained in your application is handled in compliance with the General Data Protection Regulations 2018.  When registering and at the point of submitting an application you will be asked to read and signify your acceptance of the details outlined in our applicant terms and conditions.

  9. Why do I have to register my details in order to apply for a job?

    Registration ensures that site users are aware of the Terms Of Use for the website and it also provides access to a personalised area of the website, 'My Applications', which enables you to more easily manage your application with the University.

    Through 'My Applications' -

    • Submitted applications are automatically saved and are available for printing.
       
    • You can monitor the progress of your application.
       
    • Once you have submitted your first application, it becomes available to re-use as a basis for future applications, which means that you will not need to re-enter all of your information again.
       

    All information is held securely and cannot be viewed by the University until you have submitted your application.

  10. Why do I have to fill in an application form?

    All applicants are required to apply for vacancies by completing an online application form, this form will vary depending on the nature and level of the role being recruited to.

    Once you have submitted an online application to the University, the information you have input will then be available for you to use for any future applications.

  11. I am interested in working in the University but none of the current vacancies are of interest. Is there a way I can be alerted to job opportunities?

    Job opportunties at the University may arise at any time of the year and so you may like to be alerted when we are advertisng a particular type of role.

    There are 2 ways in which you can register your interest, they are both absolutely free and you can choose whether to subscribe or unsubscribe at any time.

    1. Jobs by E-mail, this enables you to schedule a jobsearch , with the results then being sent to you via email.
       
    2. RSS, this service enables you to subscribe to automatic updates via your web browser, enabling you to choose whether perhaps to be updated for jobs of a particular type or working at a particular campus . (More information on RSS technology can be found here)


  12. Can I submit a CV instead of completing an application form?

    We do not accept CVs in place of the application form.  We ask candidates to complete an application form which includes questions that are bespoke to the role.  Your answers to these questions enable us to undertake a robust and consistent shortlisting exercise, and assess the extent to which you meet the specific requirements for the role.  We do however offer the option for you to upload a CV as supplementary information.

  13. What time does my application need to be submitted by?

    Applications must be submitted by midnight on the closing date unless otherwise stated in the advert.

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