Location: York

Salary: £31,236 to £33,951  per annum 

Introduction to YSJ University

Situated in the heart of the historic city of York, and with the addition of our London Campus, York St John University has a long and proud tradition as a distinguished higher education provider. 

Our success is founded on the quality of academic teaching and research, our thriving campus environments, our professional and pastoral support, and our values of an inclusive, innovative and ambitious community with a strong sense of belonging.

The Role

You will be joining a small, friendly team made up of two key areas: the Executive Support Office (ESO) and the Central Services Office (CSO).

The Executive Support Office provides a proactive executive support service to the University's Executive Board, supporting a wide range of activities including senior meeting administration and minute-taking, governance processes, research, project coordination, and general executive support.

The Central Services Office works closely with academic staff, providing support with recruitment processes and the University's financial systems.

We pride ourselves on working in a collaborative and supportive environment, where team members are encouraged to work across both areas as needed. This flexible approach helps ensure the smooth and efficient delivery of our services and supports the University's wider objectives.

Required skills and experience

Your key areas of responsibility will be:

• Managing complex diaries, meetings, travel arrangements and events for senior leaders
• Prepare briefings, reports, and correspondence, distilling complex information into clear insights
• Act as Secretary for committees, including agenda planning, papers, and minutes
• Support governance processes, including Academic Board and Board of Governors’ Sub-Committees
• Contribute to strategic projects through research, analysis, and coordination
• Monitor actions and ensure timely delivery of outcomes
• Support the efficient running of the Executive Support Office and Central Services Office, pro-actively working with colleagues to enhance our services.

We are looking for a confident and proactive professional with excellent organisational and interpersonal skills. You will demonstrate:

• Sound judgement and the ability to handle sensitive information with discretion
• Excellent communication and stakeholder management skills
• The ability to manage a varied workload under pressure
• Experience supporting senior executives or working in a similar role
• A solutions-focused approach with great attention to detail

Additional Information

Closing Date: 26 Jul 2026

Programme/Section: Admin & Technical (Including Research vacancies)

Salary: £31,236 to £33,951 per annum